How to manage multi-currencies on OOTI?

Summary

I/ Set the correct currency for the agency

II/ Add currencies to the account

III/ Change the currency of a project and invoicing

IV/ Change the currency of a client

 

I/ Set the correct currency for the agency

 

You can modify the currency of your account for financial management and tracking. This currency will be set as the default on your projects.

Click on your First Name at the top right > then on Settings.

In General > click on Company Information, set the reference currency for your company, then Save.

 

II/ Add currencies to the account

 

If a currency does not appear in the default list, you can add it. Click on your First Name at the top right > then on Settings.

In General > click on Currencies > + Add currency.

Select the currency or currencies you want to add to your dropdown list, then click on Add.

 

III/ Change the currency of a project and invoicing

 

When you create a project, you should specify the contract currency.

In the project fees section, enter the conversion rate.

Ensure that your project phases have been added and that the project status is "Valid" and not "Under Revision."

If there is no VAT on the project, remove the VAT rate from the invoices by going to Settings at the top right in green > Invoicing on the left > General tab, then uncheck "VAT enabled."

Click on Save.

As a result, the currency displayed on the invoice will be that of the contract.

The VAT will not appear on the invoice either.

In the list of invoices, you will see the converted amount in the agency's reference currency for both the total amount before tax and the total amount including tax.

For example, if the invoice was originally 10,000 GBP, you will see a balance of 12,000 EUR.

For payment, the invoice can be paid in either the project's currency CHF.

Or the agency's reference currency EUR.

 

To change a client's currency, go to the Clients tab in the Invoices menu, and click on the client's profile.

The client's default currency will be set to the currency assigned to them.