The allocation of overhead costs in OOTI

Learn how to optimize the entry of your overhead costs for a more accurate financial analysis of your agency.

Summary

I/ Overhead costs : What are they ?

II/ Key elements to enter

III/ Allocation of overhead costs

I/ Overhead costs : What are they ?

In OOTI, overhead costs refer to all the fixed expenses of your agency. You can enter and view these costs in the "Costs" tab, then click on "Overhead."

These also include all expenses outside of projects, such as unlogged hours, hours logged outside of projects, expenses not related to projects, and invoices for non-project costs.

II/ Key elements to enter

To allocate your overhead costs to your projects based on actuals, you need to :

• Have entered overhead costs (under the "Realized" tab),
• Have entered hours worked by team members on projects,
• Have entered salaries.

You can find this information in the "Finances" tab > "Income" > "Realized."


To budget your overhead costs on your projects, you need to :

• Have entered overhead costs (under the "Projected" tab),
• Have entered a budget or a resources schedule for the project (define whether you want to base it on one or the other in Settings > Modules > Costs),
• Have entered salaries.

You can find this information in the "Finances" tab > "Income" > "Projected."

III/ Allocation of overhead costs

On each project, your overhead costs can be allocated in two ways: