Temps de lecture | 5 min |
Temps de mise en place | 10 min |
Nombre d'étapes | 3 |
FF&E module activation required
Please contact our support team via the chat or at [email protected] to activate the FF&E module on your account.
Required permission : Superadmin
What is FF&E?
FF&E (Furniture, Fixtures & Equipment) refers to all non-structural, movable elements of a project that can be removed without damaging the building.
FF&E typically includes:
furniture,
decorative lighting,
soft furnishings (curtains, cushions, textiles),
artwork,
fittings and accessories,
wall fabrics and equipment.
This term is widely used in architecture, interior design, hospitality and commercial real estate, including in Canada and internationally.
II. FF&E in OOTI
OOTI does not manage inventory or purchase orders for FF&E.
However, activating the FF&E module allows you to:
record FF&E-related amounts,
build a billing forecast,
analyze the profitability of FF&E operations.
Configure your FF&E operations
Once the FF&E module is activated:
Open the relevant project
Click Settings (green gear) > Fees
Enable the FF&E module
A green FF&E gear icon will appear. Click it to configure:
FF&E gross margin budget (%): resale margin
FF&E purchasing management fee margin: set 100% if you charge management fees
These settings apply to all FF&E operations within the project.
Enter your FF&E operations
From your project:
Fees > FF&E > + FF&E
Create as many FF&E lines as needed.
Resale price: €2,000
Resale margin: 10%
Purchasing management fees: €500
Step 1 – FF&E cost
Type: FF&E cost
Label: Chair
Amount: €2,000
Step 2 – FF&E fees
Type: FF&E fees
Label: Chair purchasing management
Amount: €500
Each operation will appear as a separate line.
Manage your FF&E operations
1) Forecasting
Go to Planning > Table view
Assign dates to FF&E operations
FF&E items will then appear in:
the production planning,
the billing forecast, just like standard project phases.
Invoicing
Update the progress status of FF&E operations
Go to Invoicing > Invoices > + Invoice
Select FF&E as the invoice type
Choose the FF&E items to invoice
Analysis
In Project > Finance, you can analyze:
actual costs,
FF&E margins,
generated revenue (resale + management fees).
This provides a clear planned vs actual view of FF&E profitability.
Congratulations!
You can now configure, track, invoice and analyze FF&E operations in OOTI, with a clear and structured financial overview — fully aligned with international and Canadian project practices.