Team OOTI 🔵

TIMES AND LEAVES

Before your collaborators can log time on OOTI, it’s essential to set up time limits and overtime tracking. Here’s a guide to help you.

How do I limit time entry and/or add overtime?

Hour Limits, Recording Time in Hours or % of the Day, Time Categories... Set your conditions for daily time tracking.

How to configure time settings

Is a team member frequently forgetting to log their time? Create an email reminder and choose the frequency of sending.

How to send time entry reminders to my teams?

Sick leave, maternity/paternity leave, wedding... These days are not deducted from the leave balance. Here's how to manage them in OOTI.

How to Create Leave Categories and Manage Exceptional Leaves?

Does Julie not work on Thursdays? Does Alexandre have Mondays off? Create specific weeks based on your collaborators. We call these "week structures".

How to Create Custom Weeks for Collaborators?

Learn how to set up your day-based mode collaborator on OOTI

Set up my day-based mode collaborator on OOTI

1. SETTINGS

Time tracking is essential for a thorough analysis of your projects or opportunities and, in general, for agency time management. Let us show you how it works.

How do I log my time spent by project and by phase on OOTI?

Submit your vacation or days off on OOTI in just a few clicks — request them via the OOTI module or the calendar.

How to Submit a Leave Request?

Add an RWT counter for your collaborators. This allows them to request their reduced working time in addition to their leave and/or compensatory time off.and compensatory time off.

How to enable and manage RWT (reduction of working time) for your collaborators

You have the ability to record leave requests on behalf of someone else, for instance, if they are on leave.

How to Submit Leave Requests on Behalf of Users?

Although remote work on OOTI is for informational purposes only, indicating and managing it can be very useful for calendar clarity and better team monitoring

How to record and manage your telework days effectively on OOTI?

2. ENTERING TIME AND LEAVE REQUESTS

Validate your team's time entries with just a few clicks. This will give you better visibility into the time spent on your projects. If applicable to your agency, bill the…

How to approve/manage recorded times?

Assign specific individuals as validators to approve timesheets, leave requests and expense reports for particular team members.

How to Delegate Time, Leave, and Expense Approvals to Specific Individuals?

Your employees have submitted their leave requests, and now it's your turn to approve

How to Manage Your Employees' Leave Requests?

3. VALIDATION OF TIMES AND LEAVE REQUESTS

Accumulate compensatory time and then request leave while drawing from your balance

How to Record Compensatory Time and Utilize Your Compensations?

How much time have we spent on a project? What portion is attributed to training hours? Utilize the indicators on the platform, reports, or PDF and Excel exports

Where Can I Review Agency or Project Times?

To make use of the various modules offered on OOTI : vacation, compensation and RTT, you need to update your team members' balances beforehand

How to activate different time modules and manage balances?

Review balances within employment contracts or from vacation approval, and see the breakdown of days taken from these balances

How to check your employees' vacation and compensation balances?

Add or update the paid leave balance for your employees. This will provide them with the available paid leave balance when submitting a leave request

How to add paid leave balance for your employees?

4. LEAVE AND RECOVERY BALANCE

Find answers and get help from Intercom Support and Community Experts

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