Add agency costs: subcontractor invoices, expense reports, payroll, and overhead expenses.
🔓Permissions required
Team: Manage salaries, Manage contractors and Manage fixed costs
Project: Manage service providers
| Reading time | 5 min |
| Setup length | 5 min |
| Steps | 5 |
Summary
I/ Introduction
II/ Managing Contractors
III/ Expense Reports
IV/ Payroll
V/ Overhead Expenses
I/ Introduction
In OOTI, you have four major cost categories that will later enable you to analyze project profitability and the agency's overall margin.
For a comprehensive analysis, it's crucial to input all your expenditure items into OOTI.
II/ Managing Contractors
Whether they are co-contractors, subcontractors, or occasional service providers, you can create their profiles and generate purchase invoices related or unrelated to projects in the External Companies section.
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You can also create estimates to assess and plan your costs.
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III/ Expense Reports
Expense reports also contribute to agency costs, though they might be smaller compared to other categories, they are still significant.
Your team members can add their expenses in the Expense Reports tab on OOTI and link them to projects or leave them unassociated.
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IV/ Payroll
In the Payroll tab, input all your employees' salaries: temporary, permanent, interns, freelancers, etc. Manage agency contracts, raises, bonuses, departures, and arrivals.
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V/ Overhead Expenses
Overhead expenses cover all costs not mentioned above. This is the largest expense category for the agency. In the Overhead Expenses tab, enter an annual budget, adjust monthly figures, and track cost developments every month.
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